Welcome to Companies Registry Cyber Search Centre

Registered Online User


Untitled Document

COMPANIES REGISTRY ELECTRONIC SEARCH SERVICES

Terms and Conditions

Application
1.  The registered online user ("the Registered User") requests the Registrar of Companies ("the Registrar") and the Registrar upon receiving the Registered User's acceptance of the terms and conditions hereinafter set out, agrees to provide search services ("e-Search Services") of the Integrated Companies Registry Information System ("ICRIS") whereby the Registered User is able to obtain online access to the databases of public records of information managed and updated by the Registrar.

e-Search Services

2.  (a)  e-Search Services will, subject to any restriction imposed by law or a court order, enable the Registered User to:
    (i) access online the databases of public records of information kept by the Registrar in such form and to such extent as may be made available by the Registrar; and
    (ii) submit orders for and obtain copies and certified copies of documents or information contained in any record kept by the Registrar and in such form and to such extent as may be made available by the Registrar.
  (b) Except for maintenance work, e-Search Services shall normally be provided on a twenty four-hour seven-day week basis.
Users' Obligations
3. Without prejudice to the generality of the other terms and conditions herein, e-Search Services shall not be made available to the Registered User unless the Registered User has acquired and made available the necessary computer hardware, software and communications link. The Registered User shall be solely responsible for these arrangements and shall enter into such contracts and bear all expenses as may be required by any provider of the computer hardware, software, network and communications link and the Registrar shall not be responsible for any obligations, expenses or liabilities incurred or suffered by the Registered User in connection therewith.
4. The Registered User shall be liable for the fees for all transactions for which the Registered User's Login IDs have been used. The Registrar shall be under no obligation whatsoever to investigate or verify the authority of persons using the Registered User's Login IDs. The Registered User agrees to indemnify the Registrar and the Companies Registry ("the Registry") against any loss, damage or liability suffered by the Registrar and the Registry as a result of or in connection with the use of e-Search Services by the Registered User.
5. The Registered User acknowledges the Registry's proprietary interest and copyright in the data and documentation provided in connection with e-Search Services and undertakes not to sell the data in any form or make copies of the documentation from which products may be derived for resale without the prior written consent of the Registrar.
6. The Registered User shall comply with legislation relating to data protection and copyright in connection with data and documentation provided by e-Search Services.

Payment

7. The Registered User shall pay to the Registrar an annual fee as prescribed in the Companies (Fees) Regulation (Cap. 622K) and the Securities and Futures (Open-ended Fund Companies)(Fees) Regulation (Cap. 571AR). The initial annual fee will be payable upon acceptance by the Registrar of this application for registration and calculated on a pro-rata daily basis. Subsequent annual fees in respect of a calendar year for the principal account and subsequent accounts (including those accounts temporarily disabled by the Registered User) will be payable in advance on the first working day of December immediately before the calendar year concerned.
8. The Registered User may, on a voluntary basis, pay to the Registry a non-interest bearing prepayment ("the Prepayment") at a level chosen by the Registered User on or after submitting this application for registration. The Prepayment will be used by the Registry to settle the fees for e-Search Services ("the Service Fees") rendered to the Registered User.
9. Upon e-Search Services being made available, the Registered User shall pay all Service Fees to the Registrar for services requested and rendered thereunder by way of deduction from the Prepayment.
10.  For the avoidance of doubt, the relevant fees under section 26 of the Companies Ordinance (Cap. 622), the Companies (Fees) Regulation (Cap. 622K), section 112ZQ of the Securities and Futures Ordinance (Cap. 571), the Securities and Futures (Open-ended Fund Companies)(Fees) Regulation (Cap. 571AR), section 98 of and Schedule 3 to the Limited Partnership Fund Ordinance (Cap. 637), section 16 of and the Schedule to the Limited Partnerships Ordinance (Cap. 37) and section 15 of and the Second Schedule to the Registered Trustees Incorporation Ordinance (Cap. 306) shall be due and payable by the Registered User to the Registrar as soon as:
    (i) a search function has been performed in such format as may be prescribed by the Registrar; or
    (ii) any order as referred to in Clause 2(a)(ii) above has been submitted by the Registered User through ICRIS.
11. The Registrar will make a monthly statement available online to the Registered User setting out:
  (i) the types of chargeable services rendered and the Service Fees paid therefor during the preceding month; and
  (ii) the outstanding balance of the Prepayment.

Suspension of Services

12. Should the balance of the Prepayment be insufficient to cover the aggregate of any outstanding Service Fees and any Service Fees for orders already submitted through ICRIS, the Registrar may immediately suspend the Registered User's access to all e-Search Services in respect of which fees are payable without prior notice until the Registered User has made an adequate further Prepayment into the Registered User's account.
13. The Registrar reserves the right to modify, vary or discontinue any aspect of e-Search Services to the Registered User at his sole discretion and without prior notice.

Termination

14. The Registrar may terminate the Registered User's access to e-Search Services after giving one calendar month's written notice to the Registered User. The Registrar may suspend the Registered User's access to e-Search Services without notice in the event of any breach of the terms and conditions contained in this application for registration ("the Agreement") being committed by the Registered User, including but without limitation, the non-payment of the annual fee within the prescribed period.
15. The Registered User may terminate the Agreement or close all or any of the subsequent accounts by giving one calendar month's notice (in writing or by online request through e-Search Services) to the Registrar, provided that any such termination or closure shall be without prejudice to any rights which may have accrued to the Registrar by reason of any antecedent breach of any of the Registered User's obligations contained in the Agreement.
16. In the event that the Agreement is terminated for any reason, no refund of any portion of the annual fee will be made.
17. Upon termination of the Registered User's access to e-Search Services in accordance with the terms and conditions of the Agreement, any balance of the Prepayment will be refunded to the Registered User.

Non-assignment

18. The Registered User's rights and obligations under the terms and conditions of the Agreement shall be personal to the Registered User who shall not assign or dispose of, or permit to assign or dispose of, any of the rights and obligations in whole or in part, under the terms and conditions of the Agreement, to any third party nor shall the Registered User assign or transfer the Prepayment and annual fee to any third party.

Limitation of Liability

19. The information provided is taken from documents filed with the Registry. The Registry shall not be liable for the provision of any incorrect or incomplete information due to any cause whatsoever and shall not be liable for any losses, fees, costs, expenses, damages and liabilities suffered or incurred as a result thereof.
20. The Registrar does not guarantee the reliability of the online network through which information, messages or instructions are transmitted to and from ICRIS. Neither the Registrar, the Registry, the Government of the Hong Kong Special Administrative Region, nor their officers or employees shall be responsible for any delays or failure in transmission, receipt or execution of information, messages or instructions due to a breakdown or failure of communication facilities or to any other cause whatsoever and they shall not be liable for any losses, fees, costs, expenses, damages and liabilities suffered or incurred as a result thereof.

Communication

21. Notices to be given to the Registered User shall be sent by email to the last email address provided to the Registrar by the Registered User for the purposes of e-Search Services.
22. The Registered User shall notify the Registrar immediately upon any change of the address, contact person, contact telephone number, email address or fax number provided to the Registrar for the purposes of e-Search Services.
23. The Registrar reserves the right to add to, delete and/or vary the terms and conditions of the Agreement, upon one calendar month's notice being given to the Registered User.

Governing Law

24. The terms and conditions herein shall be governed by the laws of the Hong Kong Special Administrative Region.

Privacy Statements

Personal Information Collection Statement for e-Search Services

Purpose of Collection
1. Personal data provided by the searcher to the Registrar in this application for e-Search Services will be used by the Registrar for the purpose of carrying out the Companies Registry's functions relating to the provision of services by the Companies Registry.
2. Provision of the searcher's personal data is voluntary. If the personal data are not provided, the searcher will not be able to access the e-Search Services.
Classes of Transferees
3. The personal data provided by the searcher may be disclosed or transferred to relevant parties where such disclosure or transfer is necessary for the purpose as stated in paragraph 1 above. Such personal data may also be disclosed or transferred to law enforcement agencies as permitted under the Personal Data (Privacy) Ordinance (Cap. 486).
Notice
4. The searcher has the right to request access to and correction of his/her personal data held by us pursuant to sections 18 and 22 of the Personal Data (Privacy) Ordinance (Cap. 486). Any such request for access to and correction of such personal data may be made to any officer acting for or on behalf of the Registrar at the Companies Registry, 15th Floor, Queensway Government Offices, 66 Queensway, Hong Kong.

Personal Data (Privacy) Ordinance (Cap. 486)

1.  The Companies Registry has been and is empowered, pursuant to various provisions in the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32), the Companies Ordinance (Cap. 32) as in force before the commencement of the Companies Ordinance (Cap. 622) ("Predecessor Companies Ordinance"), the Securities and Futures Ordinance (Cap. 571), the Securities and Futures (Open-ended Fund Companies) Rules (Cap. 571AQ), the Limited Partnership Fund Ordinance (Cap. 637), the Limited Partnerships Ordinance (Cap. 37) and the Registered Trustees Incorporation Ordinance (Cap. 306), to collect personal data for inclusion in its public registers (including the Companies Register). The purposes of collecting data have been laid down separately in the Personal Information Collection Statements ("PICS") below.
2.  Members of the public searching the registers are reminded that subsequent use of personal data obtained from the public registers should be limited to the purposes for which the data are made available.
3.  The provisions of the Personal Data (Privacy) Ordinance (Cap. 486) ("PDPO") apply to the use of personal data obtained from the Companies Registry's public registers. Any person who uses personal data for any purpose other than the purposes stated in the PICS or in contravention of the requirements under the PDPO is liable to pay compensation and may be subject to enforcement action under the PDPO.
4.  Individuals have a right to request access to and correction of his/her personal data held in the public registers maintained by the Companies Registry pursuant to sections 18 and 22 of the PDPO. Any such request for access to and correction of such personal data may be made to any officer acting for or on behalf of the Registrar of Companies ("the Registrar") at the Companies Registry, 15th Floor, Queensway Government Offices, 66 Queensway, Hong Kong.

Personal Information Collection Statements (PICS)
Companies Ordinance (Cap. 622), Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and Predecessor Companies Ordinance

Purpose of Collection
1.  Personal data provided to the Registrar pursuant to any requirement of the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and the Predecessor Companies Ordinance will be used by the Registrar for one or more of the following purposes:
  (a)  to administer the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and those provisions (if any) of the Predecessor Companies Ordinance that have been repealed but are still having continuing effect;
  (b) to enforce relevant provisions of the Companies Ordinance (Cap. 622), the Companies (Winding Up and Miscellaneous Provisions) Ordinance (Cap. 32) and those provisions (if any) of the Predecessor Companies Ordinance that have been repealed but are still having continuing effect;
  (c) to make available for public inspection the Companies Register (containing personal data), so as to enable any member of the public -
    I.  to ascertain whether the member of the public is dealing with -
  (i) a company to which section 45(1) of the Companies Ordinance (Cap. 622) applies, or its directors or other officers, in matters of or connected with any act of the company;
  (ii) a director or other officers of such a company, in matters of or connected with the administration of the company, or of its property;
  (iii) a person against whom a disqualification order has been made by a court;
  (iv) a person who has entered into possession of the property of such a company as mortgagee;
  (v) a person who is appointed as the provisional liquidator or liquidator in the winding up of such a company; or
  (vi) a person who is appointed as the receiver or manager of the property of such a company; and
    II.  to ascertain the particulars of the company, its directors or other officers, or its former directors (if any), or the particulars of any person mentioned in paragraphs I (iv) to (vi) above;
  (d) to provide copies of any documents containing such personal data to any person subject to payment of a fee; and
  (e) to administer functions of the Companies Registry in relation to simultaneous business registration applications under the Business Registration Ordinance (Cap. 310).
Classes of Transferees
2.  (a) The personal data collected will be available in the Companies Register for public inspection subject to any restriction in law.
  (b) Some personal data as required under the Business Registration Ordinance (Cap. 310) will be transmitted to the Commissioner of Inland Revenue for the purposes of business registration. The Commissioner of Inland Revenue will use the data for tax purposes and may disclose the data to other parties authorised by law to receive it.

Securities and Futures Ordinance (Cap. 571) and Securities and Futures (Open-ended Fund Companies) Rules (Cap. 571AQ)

Purpose of Collection
1.  Personal data provided to the Registrar pursuant to any requirement of the Securities and Futures Ordinance (Cap. 571) and the Securities and Futures (Open-ended Fund Companies) Rules (Cap. 571AQ) will be used by the Registrar for one or more of the following purposes:
  (a)  to administer the Securities and Futures Ordinance (Cap. 571) and the Securities and Futures (Open-ended Fund Companies) Rules (Cap. 571AQ) ;
  (b) to enforce relevant provisions of the Securities and Futures Ordinance (Cap. 571) and the Securities and Futures (Open-ended Fund Companies) Rules (Cap. 571AQ) ;
  (c) to make available for public inspection the OFC register (containing personal data), so as to enable any member of the public -
    I.  to ascertain whether the member of the public is dealing with -
  (i) an open-ended fund company or its directors, in matters of or connected with any act of the company;
  (ii) a director of an open-ended fund company, in matters of or connected with the administration of the company, or of its property;
  (iii) a person who has entered into possession of the property of such an open-ended fund company as mortgagee;
  (iv) a person who is appointed as the provisional liquidator or liquidator in the winding up of an open-ended fund company under Part 11 of the Securities and Futures (Open-ended Fund Companies) Rules (Cap. 571AQ); or
  (v) a person who is appointed as the receiver or manager of the property of an open-ended fund company; and
    II.  to ascertain the particulars of the company, its directors, or its former directors (if any), or the particulars of any person mentioned in paragraphs I (iii) to (v) above;
  (d) to provide copies of any documents containing such personal data to any person subject to payment of a fee; and
  (e) to administer functions of the Companies Registry in relation to simultaneous business registration applications under the Business Registration Ordinance (Cap. 310).
Classes of Transferees
2.  (a) The personal data collected will be available in the OFC register for public inspection subject to any restriction in law.
  (b) Some personal data as required under the Business Registration Ordinance (Cap. 310) will be transmitted to the Commissioner of Inland Revenue for the purposes of business registration. The Commissioner of Inland Revenue will use the data for tax purposes and may disclose the data to other parties authorised by law to receive it.
  (c) The personal data collected may be disclosed to the Securities and Futures Commission for the purposes of the Securities and Futures Ordinance (Cap. 571) or the Securities and Futures (Open-ended Fund Companies) Rules (Cap. 571AQ).

Limited Partnership Fund Ordinance (Cap. 637)

Purpose of Collection
1.  Personal data provided to the Registrar pursuant to any requirement of the Limited Partnership Fund Ordinance (Cap. 637) will be used by the Registrar for one or more of the following purposes:
  (a)  to administer the Limited Partnership Fund Ordinance (Cap. 637) ;
  (b) to enforce relevant provisions of the Limited Partnership Fund Ordinance (Cap. 637) ;
  (c) to make available for public inspection the LPF Register (containing personal data), so as to enable any member of the public to ascertain, in relation to a limited partnership fund-
    I.  whether the member of the public is dealing with -
  (i) the general partner in the fund;
  (ii) the authorized representative of the fund (if any); or
  (iii) the investment manager of the fund, in relation to the administration of the fund or its property; and
    II.  the particulars of –
  (i) the fund;
  (ii) the general partner in the fund;
  (iii) the authorized representative of the fund (if any);
  (iv) the investment manager of the fund;
  (v) a former general partner in the fund (if any);
  (vi) a former authorized representative of the fund (if any); or
  (vii) a former investment manager of the fund (if any); and
  (d) to provide copies of any documents containing such personal data to any person subject to payment of a fee.
Classes of Transferees
2.  The personal data collected will be available in the LPF Register for public inspection subject to any restriction in law.

Limited Partnerships Ordinance (Cap. 37)

Purpose of Collection
1.  Personal data provided to the Registrar pursuant to any requirement of the Limited Partnerships Ordinance will be used by the Registrar for one or more of the following purposes:
  (a) to process applications for registration as a limited partnership under the Limited Partnerships Ordinance;
  (b) to administer the Limited Partnerships Ordinance;
  (c) to enforce relevant provisions of the Limited Partnerships Ordinance;
  (d) to make available for public inspection information (containing personal data) registered under the Limited Partnerships Ordinance; and
  (e) to provide copies of any documents containing such personal data to any person subject to payment of a fee.
Classes of Transferees
2.  The personal data collected will be available in the Companies Registry's public registers for public inspection subject to any restriction in law.

Registered Trustees Incorporation Ordinance (Cap. 306)

Purpose of Collection
1.  Personal data provided to the Registrar pursuant to any requirement of the Registered Trustees Incorporation Ordinance will be used by the Registrar for one or more of the following purposes:
  (a) to process applications for registration as a registered trustees corporation under the Registered Trustees Incorporation Ordinance;
  (b) to administer the Registered Trustees Incorporation Ordinance;
  (c) to enforce relevant provisions of the Registered Trustees Incorporation Ordinance;
  (d) to make available for public inspection information (containing personal data) registered under the Registered Trustees Incorporation Ordinance; and
  (e) to provide copies of any documents containing such personal data to any person subject to payment of a fee.
Classes of Transferees
2.  The personal data collected will be available in the Companies Registry's public registers for public inspection subject to any restriction in law.

Please enter the searcher information
Chinese Name (Surname First) :
English Surname :
English Other Names :
Identification
HK Identity Card Number :
Other Identification Documents :
(for non-HK Identity Card holder)
Issuing Country/Region :
Issuing Authority :
Identification/Passport Number :
Login ID
Password
Please enter the VERIFICATION CODE
view VERIFICATION CODE here
Statement of the searcher as to the purpose(s) of conducting search(es)

The search(es) is / are conducted to ascertain :- (may tick one or more items)

  (1)  whether the searcher is dealing with a company or its directors or other officers, in matters of or connected with any act of the company;
  (2)  whether the searcher is dealing with a director or other officers of a company in matters of or connected with the administration of the company, or of its property;
  (3)  whether the searcher is dealing with a person against whom a disqualification order has been made by a court;
  (4)  whether the searcher is dealing with a person who has entered into possession of the property of a company as mortgagee;
  (5)  whether the searcher is dealing with a person who is appointed as the provisional liquidator or liquidator in the winding up of a company;
  (6)  whether the searcher is dealing with a person who is appointed as the receiver or manager of the property of a company;
  (7)  the particulars of the company, its directors or other officers, or its former directors (if any), or the particulars of the person mentioned in (1) to (6) above;
  (8)  the particulars of a limited partnership registered under the Limited Partnerships Ordinance;
  (9)  the particulars of a trustees corporation registered under the Registered Trustees Incorporation Ordinance;
  (10)  whether the searcher is dealing with the general partner in a limited partnership fund, the authorized representative of the fund (if any), or the investment manager of the fund, in relation to the administration of the fund or its property;
  (11)  the particulars of a limited partnership fund, the general partner in the fund, the authorized representative of the fund (if any), the investment manager of the fund, a former general partner in the fund (if any), a former authorized representative of the fund (if any), or a former investment manager of the fund (if any).
 
By clicking on the "Accept, Submit & Login" button hereunder,
(1)I acknowledge that I have read, understood and agreed to be bound by the Terms and Conditions and the Privacy Statements set out above for using the Companies Registry Electronic Search Services; and
(2)I submit the above statement as to the purpose(s) of conducting search(es) and understand that the personal data obtained from the search(es) should only be used for the stated purpose(s).