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Companies Registry Electronic Search Services
Application for Registration as Registered Online User

To become a Registered Online User, please complete the following procedure:

Step 1. Fill in the Application Form and submit the Declaration. All fields with (*) are mandatory.

Step 2. Pay the Initial Fee (HK$500) and an optional Prepayment.

Step 3. A formal notification of commencement of services will be sent to you via e-mail.

  Please fill in the application form. Remarks
Name of Registered Online User:(*):
(e.g. Company Name)
(English)
(Chinese)
Please enter the full name. See  about your personal data.
Address(*):

Please enter the full address.
Country/Region & City/District(*): HK Non-Hong Kong
Postal Code
Please select Country/Region and City/District.
Contact Person (*):
(English)
(Chinese)
Please enter the full name of the contact person.
Contact Telephone No. (*): Please enter the Contact Telephone No.
Fax No.: Please enter the Fax No.
E-mail address (*): Please enter the E-mail address.
Principal Account Login ID (*):
Please input the Login ID (minimum 6 characters, maximum 12 characters, must be made up of alphabets or numbers) that you wish to use. Once a login ID is created, it shall NOT be altered.
Login password(*):

(Confirm Password)
Please input the password in lowercase alphabets or numbers (minimum 6 characters, maximum 12 characters) that you wish to use.
Business Type (*): Please select the Business Type.
Language Correspondence required(*): Language used for correspondences.
Terms and Conditions
( Download):
 Untitled Document

COMPANIES REGISTRY ELECTRONIC SEARCH SERVICES

Terms and Conditions

Application
1.  The registered online user ("the Registered User") requests the Registrar of Companies ("the Registrar") and the Registrar upon receiving the Registered User's acceptance of the terms and conditions hereinafter set out, agrees to provide search services ("e-Search Services") of the Integrated Companies Registry Information System ("ICRIS") whereby the Registered User is able to obtain online access to the databases of public records of information managed and updated by the Registrar.

e-Search Services

2.  (a)  e-Search Services will, subject to any restriction imposed by law or a court order, enable the Registered User to:
    (i)  access online the databases of public records of information kept by the Registrar in such form and to such extent as may be made available by the Registrar; and
    (ii)  submit orders for and obtain copies and certified copies of documents or information contained in any record kept by the Registrar and in such form and to such extent as may be made available by the Registrar.
  (b) Except for maintenance work, e-Search Services shall normally be provided on a twenty four-hour seven-day week basis.
Users' Obligations
3. Without prejudice to the generality of the other terms and conditions herein, e-Search Services shall not be made available to the Registered User unless the Registered User has acquired and made available the necessary computer hardware, software and communications link. The Registered User shall be solely responsible for these arrangements and shall enter into such contracts and bear all expenses as may be required by any provider of the computer hardware, software, network and communications link and the Registrar shall not be responsible for any obligations, expenses or liabilities incurred or suffered by the Registered User in connection therewith.
4. The Registered User shall be liable for the fees for all transactions for which the Registered User's Login IDs have been used. The Registrar shall be under no obligation whatsoever to investigate or verify the authority of persons using the Registered User's Login IDs. The Registered User agrees to indemnify the Registrar and the Companies Registry ("the Registry") against any loss, damage or liability suffered by the Registrar and the Registry as a result of or in connection with the use of e-Search Services by the Registered User.
5. The Registered User acknowledges the Registry's proprietary interest and copyright in the data and documentation provided in connection with e-Search Services and undertakes not to sell the data in any form or make copies of the documentation from which products may be derived for resale without the prior written consent of the Registrar.
6. The Registered User shall comply with legislation relating to data protection and copyright in connection with data and documentation provided by e-Search Services.

Payment

7. The Registered User shall pay to the Registrar an annual fee as prescribed in the Companies (Fees) Regulation (Cap. 622K) and the Securities and Futures (Open-ended Fund Companies)(Fees) Regulation (Cap. 571AR). The initial annual fee will be payable upon acceptance by the Registrar of this application for registration and calculated on a pro-rata daily basis. Subsequent annual fees in respect of a calendar year for the principal account and subsequent accounts (including those accounts temporarily disabled by the Registered User) will be payable in advance on the first working day of December immediately before the calendar year concerned.
8. The Registered User may, on a voluntary basis, pay to the Registry a non-interest bearing prepayment ("the Prepayment") at a level chosen by the Registered User on or after submitting this application for registration. The Prepayment will be used by the Registry to settle the fees for e-Search Services ("the Service Fees") rendered to the Registered User.
9. Upon e-Search Services being made available, the Registered User shall pay all Service Fees to the Registrar for services requested and rendered thereunder by way of deduction from the Prepayment.
10.  For the avoidance of doubt, the relevant fees under section 26 of the Companies Ordinance (Cap. 622), the Companies (Fees) Regulation (Cap. 622K), section 112ZQ of the Securities and Futures Ordinance (Cap. 571), the Securities and Futures (Open-ended Fund Companies)(Fees) Regulation (Cap. 571AR), section 98 of and Schedule 3 to the Limited Partnership Fund Ordinance (Cap. 637), section 16 of and the Schedule to the Limited Partnerships Ordinance (Cap. 37) and section 15 of and the Second Schedule to the Registered Trustees Incorporation Ordinance (Cap. 306) shall be due and payable by the Registered User to the Registrar as soon as:
    (i) a search function has been performed in such format as may be prescribed by the Registrar; or
    (ii) any order as referred to in Clause 2(a)(ii) above has been submitted by the Registered User through ICRIS.
11. The Registrar will make a monthly statement available online to the Registered User setting out:
  (i) the types of chargeable services rendered and the Service Fees paid therefor during the preceding month; and
  (ii) the outstanding balance of the Prepayment.

Suspension of Services

12. Should the balance of the Prepayment be insufficient to cover the aggregate of any outstanding Service Fees and any Service Fees for orders already submitted through ICRIS, the Registrar may immediately suspend the Registered User's access to all e-Search Services in respect of which fees are payable without prior notice until the Registered User has made an adequate further Prepayment into the Registered User's account.
13. The Registrar reserves the right to modify, vary or discontinue any aspect of e-Search Services to the Registered User at his sole discretion and without prior notice.

Termination

14. The Registrar may terminate the Registered User's access to e-Search Services after giving one calendar month's written notice to the Registered User. The Registrar may suspend the Registered User's access to e-Search Services without notice in the event of any breach of the terms and conditions contained in this application for registration ("the Agreement") being committed by the Registered User, including but without limitation, the non-payment of the annual fee within the prescribed period.
15. The Registered User may terminate the Agreement or close all or any of the subsequent accounts by giving one calendar month's notice (in writing or by online request through e-Search Services) to the Registrar, provided that any such termination or closure shall be without prejudice to any rights which may have accrued to the Registrar by reason of any antecedent breach of any of the Registered User's obligations contained in the Agreement.
16. In the event that the Agreement is terminated for any reason, no refund of any portion of the annual fee will be made.
17. Upon termination of the Registered User's access to e-Search Services in accordance with the terms and conditions of the Agreement, any balance of the Prepayment will be refunded to the Registered User.

Non-assignment

18. The Registered User's rights and obligations under the terms and conditions of the Agreement shall be personal to the Registered User who shall not assign or dispose of, or permit to assign or dispose of, any of the rights and obligations in whole or in part, under the terms and conditions of the Agreement, to any third party nor shall the Registered User assign or transfer the Prepayment and annual fee to any third party.

Limitation of Liability

19. The information provided is taken from documents filed with the Registry. The Registry shall not be liable for the provision of any incorrect or incomplete information due to any cause whatsoever and shall not be liable for any losses, fees, costs, expenses, damages and liabilities suffered or incurred as a result thereof.
20. The Registrar does not guarantee the reliability of the online network through which information, messages or instructions are transmitted to and from ICRIS. Neither the Registrar, the Registry, the Government of the Hong Kong Special Administrative Region, nor their officers or employees shall be responsible for any delays or failure in transmission, receipt or execution of information, messages or instructions due to a breakdown or failure of communication facilities or to any other cause whatsoever and they shall not be liable for any losses, fees, costs, expenses, damages and liabilities suffered or incurred as a result thereof.

Communication

21. Notices to be given to the Registered User shall be sent by email to the last email address provided to the Registrar by the Registered User for the purposes of e-Search Services.
22. The Registered User shall notify the Registrar immediately upon any change of the address, contact person, contact telephone number, email address or fax number provided to the Registrar for the purposes of e-Search Services.
23. The Registrar reserves the right to add to, delete and/or vary the terms and conditions of the Agreement, upon one calendar month's notice being given to the Registered User.

Governing Law

24. The terms and conditions herein shall be governed by the laws of the Hong Kong Special Administrative Region.
Please read the Terms and Conditions before submitting this Application Form. By completing the application procedure, it means that you have understood and agreed to be bound by them.

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ICRIS CSC Companies Registry, The Government of the Hong Kong Special Administrative Region.